By now, almost all of us have realized that the next normal will not look much like it used to. The pandemic has taught us that unpredictable times require flexibility and an open mind. It’s wonderful to see how virtual team collaboration and online management tools have grown with time.
Gone are the days of hard copies, drafts, and sticky notes. As a result, the increased need for network ability has now crossed the towns, states, and even continents, and likewise the need for reliable software management programs to handle virtual team collaborations.
A virtual office is a current option for the workspace issue to handle virtual team collaboration. It’s a tenacious work environment that gives a corporate presence and total accessibility to the merits of a real workspace, even without physical office space. That’s the reason the world is seeing noticeable growth in virtual workspaces. With the help of a variety of communication devices, virtual workspaces make it possible for employees to interact, share ideas, discuss plans, and perform all the other work-related tasks.
Whereas even after all the ease and flexibility, there are a few challenges that you could encounter while handling a virtual team collaboration. Surprisingly, the challenges of digital workspaces are both common and manageable only if you create a system that supports the entire team at any location.
Communication Gap
Along with distractions at home, communication is one of the biggest challenges of remote work. When working remotely from time to time we find ourselves just sitting monotonously in front of the screen and staring. Compared to communication and emotional attractions remote work can be considered minor but on the contrary, it’s the one factor that decides the work environment.
All things considered, when it comes to communication, everyone has their preferences, timing, also connectivity issues, hence eventually this leads to a communication gap. As digital tools help remote teams to stay connected they can also lack personalization at some point. Poor communication could cause:
- Missed Deadlines
- Unsatisfied Customers
- Lack of Training
- Poor Management
- Conflicts
Environment
Working from home means no distractions at all for employees, right? If you’re not aware, let us tell you the opposite is the case. Many employees have reported that they are distracted at home most of the time. Playing video games, going shopping, spending time with family, and whatnot. We have all seen viral clips on the internet of some weirdly funny moments in work-from-home setups.
And let’s not forget about the dream destinations your office mates have to work remotely. Once in a while, anyone can enjoy working at a beach and have a good time but instead, you might end up having only good times and not working at all. Each distraction can diminish the efficiency of even well-performing employees.
To best manage these problems you will need to set standard guidelines and use some efficient digital workspaces available in the market to handle your virtual team collaboration. With that in mind let’s check out the list of five digital workspaces that make virtual collaboration possible.
Picktime
Picktime is a free web-based meeting room scheduling software. Using this you can book a meeting room at any location with 24×7 email support and staff management.
In addition, Picktime provides a personalized booking page for every business so that you can easily book the slots without blocking your current schedule. In fact with the Picktime dashboard, you can even gain overall insights into how your business is running, and how much revenue you have earned on a daily basis. It gives you all this information in a graphical format saving you a lot of time.
Key Features
- Fits everyone’s budget.
- Integrations
- Payments
- Booking Forms
- Send reminders for booked appointments and recurring bookings
- All devices friendly
- One-click button for your website
ZOHO Projects
ZOHO Projects, a cloud-based project management software, helps you manage your work, track it efficiently and collaborate with your team at multiple locations. Plan your projects while subsequently organizing your tasks, assigning work, and following the actual progress.
With their easy-to-use UI, find your way around the product easily. Furthermore, you can also use Gantt charts to develop and monitor your projects. With Zoho Projects stay updated on your vital tasks and instantly reveal any deviation from your actual and expected task.
Key Features
- Task Automation
- Login with timesheet
- Create personalized workflow, fields, and layouts
- Integrations
Trello
Trello is a web-based project management tool. With Trello collaboration, manage projects, and reach new productivity peaks. Trello helps in setting up a project using cards, like post-it notes on a high-tech bulletin board layout. All the cards can be labeled with the required details – due date, responsible person, and assignment details.
Key Features
- Automation
- Integrations
- Templates
- Power-ups
- Views
Google Suite
Google suite is a collection of multiple services – cloud computing, productivity, and collaboration tools developed and marketed by Google. It’s an all-in-one solution for companies. It’s an agile, cost-effective software that can easily integrate into your work life. You can use Google Suite for business emails, video conferencing, file sharing, and cloud storage as well. Get all the tools that your team needs in one place.
Key Features
- Business Grade Security
- Work From Anywhere
- Easy IT Administration
- Store and Share Files
Jira
Jira is an issue tracking tool that allows bug tracking. At the present time, Jira is an excellent option for teams first that are highly technical or second have software-based products and also for groups that need project management tools. It’s a powerful tool for planning out development projects, tracking bugs, or resolving issues. Jira comes in separate versions tailored according to specific uses with different pricing.
Key Features
- Reports
- Roadmaps
- Create workflows and layouts
- Kanban Template
- DevOps
To sum up, digital workspaces have tons of features to offer as they can bring all the employees from all over the world to one place to handle virtual team collaboration. With this in mind take help from the above-mentioned digital workspaces. Above all, enhance the productivity of your organization and ensure that your virtual team members are oriented towards work as they would in a physical setting.
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